March 27, 2018 § 10 Comments
From a one-day workshop in your hometown to a three-week residency in a distant artists’ colony, there’s magic in sharing time and space with other writers. But maybe you’re tired of waiting for the right time, location and price. What about organizing your own retreat? How hard can it be to pick a place, decide whether someone’s teaching or you’re just sharing workspace, round up a few friends and go?
That said, you might want to do it anyway.
Back in 2015, I attended Joanne Lozar Glenn’s session on retreat-planning at Hippocamp. I studied her handouts, thinking this could be fun? Maybe?
I looked around. Writer friend Hananah Zaheer holds a biannual retreat with a collective of writing pals, taking turns teaching craft elements, meeting in different cool cities. Ryder S. Ziebarth hosts one-day workshops on her farm in rural New Jersey, inviting guest speakers like memoirist Lisa Romeo. Joanne herself leads single-day and multi-day workshops year-round. I googled ‘writing retreats.’ Writing for Caregivers. For Ministers. Jumpstart Your Memoir/Novel/Nonfiction Proposal. Writing in Ireland, in Mexico, in Hamlet’s castle. A smörgåsbord of residencies and workshops. I thought, I’ll just sit with this idea for a while.
Flash-forward to December 2017. I knew I wanted a retreat in India, in June. I’d led plenty of small-group immersion tours. I got good reviews when I taught. But I had three editing-client manuscripts due in January, my ideas hadn’t solidified…maybe it just wasn’t going to happen.
Then my husband made me a website. Surprise!
Suddenly I had to write copy. Pick the right boutique hotel. Choose a focus for the week. Make decisions. I checked out an expensive learn-to-plan-a-retreat course online. I could take the class or keep paying rent. But their free intro videos made two major points:
- A “destination” retreat isn’t just a workshop in a pretty place. The location should complement and inspire the work.
- Narrow your audience. Instead of “anyone with money and pages who has a week off and wants to go to that place,” specifically define an immediate, pressing problem and how you can help them solve it. Market your retreat to people who have that problem badly enough to make time, find the cash, and get there. Be ready to deliver 100%—after their time with you, the problem should be solved.
I’d already picked India so I had to reverse-engineer the connection between work and place. Preferably without appropriating Indian religious beliefs or spiritual practices outside my culture. Colonial Fort Kochi had been Chinese, Portuguese, Dutch, British, and ruled by other Indian kingdoms before independence, so what about tapping into rebirth/regeneration from a historical perspective?
What writer-problem could I solve? What’s been missing from previous otherwise-terrific workshops I’ve gone to? Well, I often don’t make much progress on my own work. It takes hours to thoughtfully critique 25 pages each for as many as 10 classmates, then discuss them in class, and maybe half the notes I get back are useful. I want the teacher’s attention and I want to work on my own pages. I want a goddamn Oompa-Loompa, and I want it now. There had to be other writers who felt like this…I hoped.
My husband—a numbers guy—suggested a “break-even” spreadsheet: list every expense, including planning and teaching hours. Hotel rooms. Workspace. Meals. Local guides—don’t forget the tips! I researched other retreats’ offerings; the list got longer. Insurance. Welcome baskets. A reading night—wine? How much wine? How many hours to read everyone’s full manuscript in advance? Add profit on top, divide by number of participants, and that’s what tuition costs. I figured a low profit for the first year—a small bonus on top of hours worked. Get it off the ground, make money later if it’s a success.
Now I had numbers and a website. I knew the retreat would focus on major revisions of existing manuscripts (rebirth!), working only on one’s own pages, and ideally, each participant finishing their current draft. But what if I totally sucked at this and everyone had a terrible time and hated me forever?
I turned to some experts for advice.